Single Function And Multi-Function Printer: Which one is the Best?

When you are trying to invest in a printer for your business, you might be very confused. The multifunction printer can scan, xerox, print, and act as a fax machine. The multifunction printer will make sure that all the things can be done with the help of the same printer. However, before investing in the printer, you need to consider all the factors for the single function printer and the multifunction printer.

Immediate needs

The most vital point which you need to consider when buying a printer is what are the immediate needs for which you need to buy the printer. If the office you are working in, receives and sends regular faxes or the xerox machine is out of order or not present, investing in a multifunction printer is the ideal option.

But, if your office homes a separate xerox machine or a separate fax machine or scanner then a single function printer would be a better investment. We have to consider one more thing in mind that all the multifunction printers do not provide the same functions. For instance, some multifunction printers offer print, scan, and copy but do not offer the fax option.

Single Function Printer

These printers are renowned to provide refined quality printing in the shortest period of time. It gives the best performance for bulk printing.

The various advantages related to single-function printer are listed below:

  • Ideal for bulk printing.
  • More durable and reliable printers.
  • No need for continuous monitoring for paper-related issues such as stapling, punching holes, changing the size of the paper, and alignment of various papers.
  • Fastest speed for printing.
  • High-quality printing resolution.
  • Low-cost printing for each page.
  • You can perform a different function when the other function is already in progress.

Multi-Function Printer

These printers come in a compact design and can alternatively work as a xerox machine, a fax machine, a scanner, and a printer all in one.

There are several advantages related to the multifunction printer. They are all listed below.

  • Saves a lot of space.
  • You do not need to invest in several products.
  • Easy management of the documents due to the same machine functionality.
  • Cost-efficient as a lot of functions can be carried out in a single machine.
  • Functions with wireless capabilities. Can connect several PCs, tablets, mobiles, and laptops at the same time.

Key difference between multifunction printers and single-function printers.

Basis Single function printersMultifunction printers
Function They can only print papers. They can be used as scanners, printers, copying machines, and fax machines.
Space requiredLess space is required for these printers. More space is required for these printers. 
Price They are cheaper.They are more expensive. 

The details regarding all the differences are discussed below.

Immediate needs

The most vital point which you need to consider when buying a printer is what are the immediate needs for which you need to buy the printer. If the office you are working in, receives and sends regular faxes or the xerox machine is out of order or not present, investing in a multifunction printer is the ideal option.

But, if your office homes a separate xerox machine or a separate fax machine or scanner then a single function printer would be a better investment. We have to consider one more thing in mind that all the multifunction printers do not provide the same functions. For instance, some multifunction printers offer print, scan, and copy but do not offer the fax option.

Space required

All the equipment required for the office like the printer, xerox machine, scanner, and fax machine can make the small office more crowded than required. If you can have the features of all these in one machine then a lot of space can be saved and the office space can have optimum usage. For instance, we can find that most multifunction printers have the facilities of a scanner, fax machine, copying machine, and a printer. Additionally, many premium brands manufacture multifunction printers that function better than their single counterparts.

Price

As you have already guessed, the multifunction printers are more expensive than the single-function printers. However, if you consider buying all the individual products for all the features that you get in a multifunction printer, then the cost could be similar. You should also consider the maintenance costs when deciding the type of printer you want to buy.

For instance, if you print less documents then a simple inkjet printer would be ideal for you but if you need a lot of printing then the cost of cartridges will add up to be more than an expensive laser printer with a scanner. Or, you can also consider a laser printer with multiple functions loaded in one.

Other considerations

One of the major points which you need to consider is that multifunction printers work on their own and do not require any human interference. Therefore, if the printer system fails for a day, no fax can be interchanged on that particular day. Also, if the ink is over, then the fax messages cannot be printed and you will not get any access to those too.

Final word

There are several things that you need to consider when buying a printer. All the above-mentioned points will help you narrow down your choices from the plethora of options. You need to consider your needs before anything else or anyone’s suggestions.

We hope that this article helped you decide on the most suitable printer for you. Did you enjoy this article; do mention it in the comments section below.

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